Executive Assistant, German speaking

Not everyone can claim to feed the world, but it is part of our every day. Behind everything we do for our farmers, there is one AGCO team making it happen. We are proud to put our curiosity to work, building a better and more sustainable world. Join our extraordinary team today! 

We are seeking a highly organized, proactive and discreet Executive Assistant to provide senior-level administrative and coordination support to three Vice Presidents and two Associate Vice Presidents across multiple functions and geographies. Based in Budapest, Hungary, this role requires fluent German and English communication skills, strong executive presence, advanced prioritization capabilities and the ability to operate effectively in a fast-paced international environment. 

The Executive Assistant will manage complex calendars, coordinate domestic and international travel, organize executive meetings and events, prepare agendas and materials, document meeting notes and follow up on key actions, support expense management, and act as a trusted point of contact for internal and external stakeholders. The role requires a high degree of confidentiality, sound judgment and the ability to anticipate executive needs while balancing competing priorities across multiple senior leaders. 

Your Impact: 

• Diary Management: Proactively manage and maintain complex calendars for executive leaders, ensuring efficient. scheduling and optimal time management. Coordinate and schedule internal and external meetings, appointments, and events, considering time zones and availability. Proactive diary management for Vice President with regular reviews. Scheduling meetings (monthly and ad-hoc), making changes when conflicts appear. 

• Travel Management: Organize travel bookings including, but not limited to, airplane, train, rental cars, and hotel arrangements. Ensure that bookings are compliant with AGCO Travel Policy. Bookings are accurate and updated itineraries included in Outlook calendar. Manage travel expenses of Vice President in the relevant systems 

• Arranging and Managing Meetings: Meeting organization including meeting room, hotel, transportation bookings, organization of meeting catering, etc. Send out invitations to meetings, in time to all participants and update meeting agenda. Meeting catering: be responsible for caterings of meeting of Vice Presidents and their teams. Prepare presentations for meetings and consolidate presentations. Prepare agendas with the Vice President and his team for meetings. Coordinate and organize events, as required. 

• General Administration – Distribution Management. Collect signature (Docusign or via email) for key dealer contracts based on the legal entity. setup and signatory authority and store the documents for compliance. Produce purchase orders and payment requests as and when required according to AGCO Policies. Maintain a budget tracking summary. Implement and maintain an efficient filing system for the Vice Presidents 

• Ability to manage highly confidential information. Approval of travel expenses, vacation approval as delegated by Vice President. The above list is not exhaustive and could be adapted, updated and/or changed on an as needed basis. 

Your Experience and Qualification: 

• Bachelor’s degree preferred. 

• 5+ years of experience in executive administrative support, preferably supporting multiple senior leaders in a multinational organization. 

• Experience supporting VP-level, Associate VP-level or equivalent senior leadership stakeholders. Fluent German and English, both written and spoken, are required. 

• Hungarian or other European language skills are an advantage. Strong calendar, travel, meeting, expense and document management skills. 

• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint. High level of confidentiality, discretion, professional judgment and stakeholder management capability. 

Your Benefits: 

• Attractive, fair remuneration including participation in our bonus scheme and reimbursement of commuting expenses  

• Cafeteria system with additional elements you can pick from    
  Balance of work, family, and free time due to flexible working opportunity and the possibility of hybrid/remote work including home office monetary allowance   

• Private health insurance, dental services, and compensation for the purchase of computer monitor glasses  

• Employee Assistance Program including professional counselling, webinars, sports challenges, and newsletters  

• Development opportunities including monthly trainings held by the local training team and teacher guided language classes    

Your Workplace: 

This role follows AGCO’s on‑site work model, with employees primarily working from an AGCO location a minimum of 2 days per week to support collaboration and teamwork. 

AGCO Shared Service Center (SSC) is located at Office Garden in the 11th district, in one of the most dynamically developing areas of Budapest providing global support to all AGCO global factories and sites in Finance, HR, IT, Purchasing, Customer Experience and Engineering functions. The office is easily accessible by car and public transport. Restaurants, cafés, and shopping centers are also located around the office. 

We value inclusion and recognize the innovation a diverse workforce delivers to our farmers. Through our recruitment efforts, we are committed to building a team that includes a variety of experiences, backgrounds, cultures, and perspectives. 

Join our extraordinary team today and apply now! 

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